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How to Onboard a Distributor

Total Door Onboarding Header Image

 

Just as there are things you can expect from Total Door Systems, there are things we expect from you, our sales reps. Perhaps the most important expectation is that each sales rep is expected to onboard a number of new distributors within your area and maintain those relationships.

The onboarding process varies from territory to territory, because each territory is unique in markets and distribution. On top of that, territory structure is ever evolving by the nature of changes to the market and changes to distribution. This is why you are so important to us. You are the ones who know your territory best. We are counting on you to understand the different nuances that make your territory unique and to help us evolve the structure of distribution.

Already we’ve evolved from an exclusive distribution model to one where you are encouraged to get multiple quotes for each project. Since everyone will get the same price from TDS, this creates healthy competition among the distributors on the final price to the end customer.

Let’s look at the onboarding process. You start with your core distribution and methodically build it from there. Look to add distributors who give you good market and geographical coverage. But, try to avoid market conflict.

When choosing which distributors to add to your base, look at what types of construction projects in your territory are in progress or slated to begin. Is it trending towards more commercial high rise, multi-family units, hospitality buildings, healthcare or some combination? Then, look at what is needed to penetrate these markets and which distributors serve these markets.

Once you’ve put that list together, which distributors fit the Total Door Systems profile the best? Areas to look at include sales and installation, their aftermarket focus, do they offer a broad “one stop” service approach, do they have access to the right markets and do they have the ability to influence product selection within their markets.

This is a brief look at how we view the distributor onboarding process. If you have other tips to add or any questions, don’t hesitate to let us know.

DoorBuilder Tool Tip #1: Building Columns

 

By now, most of you have worked with our new DoorBuilder tool and discovered it’s the fastest, easiest way to configure Total Door Systems and deliver a quote. Here’s a tip to make using this tool even easier.

Did you know you can add or subtract the columns you want to review on your quotes page within the DoorBuilder tool? All you have to do is click on the three dots in the upper right-hand corner of the page and then select or deselect which columns you want to see or not see.

 

 

Some of the columns you might want to add include: Net Price, Forecast Date and Probability of Sale. Once you’ve chosen which fields you want on your quote page, you can move them into what ever order makes the best sense to you. All columns can be ordered by clicking on the column name and dragging it to where you would like it to be placed.

 

 

 

Your Total Door Systems Rep Advisory Council

 

 

The council, formed in 2016, is a vital resource for insights and perspective. The Rep Advisory Council has been invaluable in sharing your feedback and creating new tools and resources to support your efforts. They are the best way for you to communicate your needs directly to us.

If you have an idea or see something that either isn’t working or could work better – pass your thoughts on to a member of the Rep Advisory Council. They will gather your feedback and then recommend what additional tools are needed to help you market Total Door Systems. With your help, they can also identify product opportunities, as well as identify and prioritize unmet customer needs. Once the ideas are gathered and are put into the works, the Council will provide oversite during the execution of the assigned projects.

Your Rep Advisory Council consists of:

 

Jeff Addis

Jeff Addis
Mayo Associates
Phone: 678.576.5753 | email: jaddis@teammayo.com
His constituents include: PJ Polke Company, Rittner French & Associates and J Horth & Associates

 

Gary Deter
Architectural Door Consultants
Phone: 714.851.0303 | email: gary.deter@gmail.com
His constituents include: Oberting & Associates, Smoot & Associates, Stewart D. Walker, Inc. and Architectural Sales & Associates

 

Peter Elliott
Elliott Associates
Office Phone: 303.429.0133 ex 12 | Cell Phone: 303.817.3388 | email: peter@easales.com
His constituents include: Mitchell Sales & Associates, D.A. Loss Associates, Inc. and Connection
Network Agencies

 

Sam Haggard
Southwest Architectural Sales, LLC
Phone: 972.839.6901 | email: shaggard@swas.build
His constituents include: Architectural Marketing Associates, P.B. Walker & Associates, The Bekon Group and Hardware Specialty Group.

 

Everyone Has a Role in Our Continued Success

When we all work together, playing off our strengths, we all do better. The factory, the sales reps and the distributors all have a critical role to play.

Here are the roles and expectations for each of us:

The Factory:

  • Provide the tools you need, such as DoorBuilder, Construct Connect, presentations and others, and make them easy to access and use
  • Support for both reps and distributors with training (at the factory and in the field), our website, quoting services, answers when you need them, etc.
  • Provide expertise in manufacturing, code compliance, fire rating and more

Sales Rep:

  • Identify and open distribution channels
  • Develop and train your distributor network
  • Promote Total Door Systems through AIA and other “Know Your Code” presentations
  • Monitor your close rates
  • Provide feedback to the Rep Advisory Council

Distributor:

  • Attend factory sales and installation training
  • Close projects
  • Project manage projects, including proper installation
  • Service existing projects in the area

Know Your Code Sheet Available – UL 1784

UL 1784 covers the testing of air leakage through door assemblies and other opening protectives installed in wall openings where air leakage is intended to be controlled.

One of the most powerful questions we can ask is: Does Your Door System Meet the Standard? Knowing the code in your territory, and understanding it well enough to ask local code officials if they are (or are not) enforcing it, or to educate architects and other customers what needs to be done to meet the standard can be a great way to get in front of key audiences.

Total Door Systems is the only integrated assembly that exceeds the testing and rating requirements for elevator, hoistway, and elevator lobby codes. We will be making informative cut sheets like this UL 1784 available on a consistent basis for your use. 

Download the UL 1784 Sheet

Total Door Systems Gains Certified Coding Expert – Jack Robbins

Total Door Systems National Business Development Manager Jack Robbins can add a new title to his resume – “IBC Code Expert.” Jack recently underwent training with the International Building Code to become a certified instructor on building codes and standards.

Asking whether a customer’s door meets the standard is one of the most powerful questions we can ask. Tremendous interest has been generated from architects, general contractors, builders and others who want to make sure that they are specifying a product that meets the standard. 

In the coming months, Jack will be presenting a series of webinars and videos that explain common misconceptions about what the code requires, and how Total Door Systems’ solutions removes the complexity and guesswork from product specification for customers.

Jack’s “Smoke Containment Strategies” presentation is available now for download through the site for your review. Please don’t hesitate to connect with Jack at jrobbins@totaldoor.com with questions.

#KnowYourCode

We see plenty of confusion in the field about how standards and codes apply. Take a look at the door in this example, and you’ll see just what we mean. This application requires a fire rated glass. This picture shows a door with tempered glass and no latching device. This does not meet the intent of the code. Get acquainted with code UL 1784. Total Door Systems is the only integrated assembly that exceeds the testing and rating requirements for elevator, hoistway, and elevator lobby doors.

Part of the benefit of a Total Door System is that we take the guesswork out of how multiple codes and standards apply to your installation by ensuring they exceed existing life safety standards. We’re the experts, so that you don’t have to be.

If you have questions about the various standards and codes that affect openings and hardware, make sure that you are regularly checking our LinkedIn page or our website at totaldoor.com. We will be regularly posting helpful information and images to help you Know Your Code. 

Happy National Checklist Day – Here is Your Installation CheckList

October 30 is National Checklist Day (yes, really) u2013 in recognition of an aviation checklist established in 1935 following a tragic crash of a military aircraft caused by one missed step in takeoff protocol of the new, B-17 bomber.

While lives are not at stake, checklists matter for our industry too. We’ve provided our installation checklist u2013 or installation inspection form u2013 to help ensure Total Door Systems have been installed correctly, and to provide the best experience for your customer possible.

Installation Training: Ensuring Quality from the Start

Total Door Service Manager John Pierre knows a thing or two about maintaining the quality of the integrated door systems. It begins, he says, with ensuring that the installer has been trained on Total Door Systems and can install it correctly.

Pierre offered some thoughts about the benefits of getting installation training and certification in a recent conversation:

Q: Why does Total Door Systems emphasize the importance of its installation training?

JP: It’s all about how the parts of the door work with each other to operate. We require our installers to be certified onsite or at the factory so that they understand how everything works together in tandem. I was on a site a couple of weeks ago where the doors weren’t functioning. I was sent to inspect them and it turned out that they were installed incorrectly. I took them apart and re-hung the doors. They work great now and the customer is happy.

Q: How does the training prepare someone to serve the customer properly?

JP: The training we do is not bookwork. It’s hands-on training. We actually hang the door and look at the specs. We look at how it all interacts with each other. We do this with each application of door we have, and the installer leaves feeling comfortable, and knowing that they can handle anything in the field.

We have installation videos available on YouTube and on the Total Door website that show the process step-by-step if installers need a refresher or a visual guide while they are on site, as well. We want to make sure that we support the correct installation of the doors as thoroughly as possible.

Q: What does quality mean at Total Door?
JP: It means everything.

Marketing Landing Page

At Total Door Systems, we are used to being one of a kind. Providing easy-to-use online information that distributors can present through their own company website felt like a helpful addition.

In the coming weeks, Total Door will be unveiling a marketing website that distributors can incorporate into their website with a graphical link.

In recent months, Total Door had received multiple requests to provide website content for distributors. Ensuring that the information stayed current and provided the latest product updates and features was a potential problem.

The new site will be continuously updated and provide industry updates relevant to distributors and your customers.

If you have an idea about what content would be most useful to you, please let us know by clicking through the email address at the bottom of this page.

Contact

Total Door Systems 6145 Delfield Dr, Waterford, Michigan 48329
Ph: (800) 852-6660 | Fax: (248) 623-6866 |customerrelations@totaldoor.com

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